What The World’s Best Project Managers Do

Dan Martell
2 min readMar 28, 2023

Ever feel like no matter what you do, projects never seem to get done on time, or end up going way over budget?

I’ve spent years trying to figure out the “secret” to managing projects.

I’ve been coached by some of the best project managers in the world…

I’ve poured over dozens of books and courses on project management…

It’s taken me years, but I’ve finally narrowed it down to the three “perspectives” I believe will have the biggest impact on your projects and getting things done.

They’re super simple.

It all starts with a Project File.

It’s where I put everything related to the project.

Don’t overthink this. Folks get hung up on what tool or app to use for this or that.

Right now, let’s build a process, then find the tools that make the most sense later.

Inside this Project File I put three things:

  • The Success Criteria: 4–6 areas that will decide if the project has become successful
  • Measurements: These are the leading indicators, activities and initiatives to be measured daily, weekly or monthly to make sure the team is making progress
  • Collection: Every resource, strategy, images and file related to the project

Here’s how it all fits together:

These three perspectives may seem simple, but they have had a huge impact on my projects and getting things done.

And I’m confident that they’ll make a difference for you too.

So if you’re tired of feeling overwhelmed by projects, and want to simplify your project management process, check this out. You won’t want to miss it.

Dan “gettin’ it done” Martell

P.S. After you have your Project File, you’ll want to make sure your team is in sync and making progress.

I use a process called the Weekly Meeting Sync to run these “check in” meetings.

The team loves these meetings because they’re short, succinct and everyone walks away knowing exactly what they need to do.

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Dan Martell

I coach ambitious software founders | Award-winning angel investor / 5x founder with 3x exits | Speaker | Proud Father.